Spreadsheets are an essential tool for anyone dealing with data. They are simple to use and make organisation,  analysis and data manipulation a breeze. Whether dealing with lots of data or just looking for specific information, spreadsheets are an invaluable resource. This blog is written for people new to Microsoft Excel who want to learn why spreadsheets are useful.

Uses of Spreadsheets

There are several uses for Excel Spreadsheets, and it can be used by all types of organisations and professions. An OECD study found in 2022 that 81% of all jobs now use Microsoft Excel to some extent.

Organising Data

Organising data can be a real headache, but spreadsheets make it easy. All you need to do is enter your data into cells, and you can quickly sort and filter the data. This makes spreadsheets perfect for managing large amounts of data and quickly finding the necessary information.

Analysing Data

Spreadsheets are an incredibly useful tool for analysing data. With the help of spreadsheets, you can create charts and graphs to visualise data and use formulas to calculate trends and averages. This makes spreadsheets an invaluable tool for data analysis, allowing you to quickly and accurately analyze large amounts of data.

Data Manipulation

Spreadsheets are also great for data manipulation. Using formulas and functions, you can easily make changes and modifications to data sets, which can be used in other applications, such as websites and databases. So, spreadsheets are the perfect tool for the job if you’re looking to organise, analyse, and manipulate data.

Tracking Work Progress

Spreadsheets are also incredibly helpful when tracking business expenses or creating financial projections. With the help of financial formulas, you can easily calculate the costs of inventory, labour, and other expenses. You can also use spreadsheets to track the progress of your business over time and analyse the data to identify areas for improvement.

Spreadsheets can also be used for a variety of creative projects. For example, you can use spreadsheets to track a research project’s progress or create a database of contacts. Spreadsheets are versatile and easy to use, which makes them an invaluable tool for any project.

In short, spreadsheets are a powerful and versatile tool for organising, analysing and visualising data. Spreadsheets are an incredibly useful tool for a wide range of tasks. They provide a simple yet powerful way to organize and analyze data quickly and efficiently.

Advantages Of Using Spreadsheets

Here are some of the advantages of using spreadsheets:

1. Easy to use: Spreadsheets are user-friendly and intuitive, making them easy to learn and use. Even if you’re a beginner, you can quickly pick up the basics of spreadsheets.

2. Flexibility: Spreadsheets are highly versatile and can be used for many tasks. Spreadsheets have covered everything from creating budgets and managing finances to analyzing data and forecasting trends.

3. Automation: With spreadsheets, you can automate specific tasks to save time. For example, you can set up formulas to automatically calculate totals and generate charts and graphs.

4. Collaboration: Spreadsheets make it easy to collaborate with others. You can easily share your work with colleagues or collaborate in real-time.


Spreadsheets are an excellent tool for organising and analysing data quickly and efficiently. They’re easy to use, highly flexible, and can be used for many different tasks. Spreadsheets are widely used in business and invaluable for many professions. You learn more about our Excel Courses by going to our Excel Course page.